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School Parent and Family Engagement Policy

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Annette Winn Elementary School Parental Involvement Policy

FY 2007

Revised Aug. 22, 2006

  Annette Winn Elementary School is committed to providing a quality education for every child attending this school.  Parent committees are established and are involved in the joint development of the school's Title I plan through parent surveys, parent reviews, school-wide planning teams, and membership on the School Advisory team and committee meetings.  Everyone gains when the school and home work together to promote high student performance and achievement.  Neither the school nor the home can educate the child effectively alone.  Parents play an extremely important role as the child's first teacher, and their support for the school is important to the success of each child.


Annette Winn Elementary School agrees to implement the following statutory requirements:

 · Consistent with section 1118, Annette Winn Elementary will work to ensure that the required school level parental involvement policy meets the requirements of section 1118 of the ESEA, and includes, as a component, a school-parent compact consistent with section 1118(d) of the ESEA.

 · Annette Winn Elementary will notify parents of the policy in an understandable and uniform format and, to the extent practicable, in a language the parents can understand. The policy will be distributed to parents, made available to the local community and updated periodically to meet the changing needs of parents and the school.

 · In carrying out the Title I, Part A, parental involvement requirements, to the extent practicable, the school will provide full opportunities for the participation of parents with limited English proficiency, parents with disabilities, and parents of homeless and migratory children, including providing information and school reports required under section 1111 of the ESEA in an understandable and uniform format and including alternative formats upon request and, to the extent practicable, in a language parents understand.

 · If the school-wide program plan for Title I, Part A, developed under section 1114(b) of the ESEA, is not satisfactory to parents, the school will submit any parent comments with the plan when the school submits the plan to our local educational agency. (LEA)

 · The school will involve parents in decisions about how the Title I, Part A funds reserved for parental involvement is spent. 

 · The school will build its own and the parent's capacity for strong parental involvement, in order to ensure effective involvement of parents and to support a partnership among the school, parents, and the community to improve student academic achievement.

 · The school will provide other reasonable support for parental involvement activities under section 1118 of the ESEA as the parents may request.

 · The school will be governed by the following statutory definition of parental involvement, and will carry out programs, activities, and procedures in accordance with this definition:

Parental involvement means the participation of parents in regular, two-way, and meaningful communication involving student academic learning and other school activities, including ensuring-

(A) that parents play an integral role in assisting their child's learning;

(B) that parents are encouraged to be actively involved in their child's education at school;

(C) that parents are full partners in their child's education and are included, as appropriate, in decision-making and on advisory committees to assist in the education of their child;

(D) the carrying out of other activities, such as those described in section 1118 of the ESEA.


   1. Annette Winn Elementary School will take the following actions to involve parents in the joint development of its school parental involvement plan under section 1118 of the ESEA with special emphasis given to the homeless parent by:

 · Distribution of surveys to all parents between March and April.

 · Input from the School Advisory Council several times yearly.

 · An annual meeting of the School Advisory Council to review and update the existing Parent Involvement Policy/Plan.

 · During the first PTA meeting in the fall, inform parents of the school's participation in the Title I program, its requirements and their right to be involved.

 · Offering a flexible number of parent meetings to involve parents in an organized, ongoing, and timely way, in the planning, review, and improvement of the Title I program. 

   2. Annette Winn Elementary School will take the following actions to involve parents in the process of school review and improvement under section 1116 of the ESEA by: 

 · Distribution of surveys to all parents between March and April which include input on their interests, talents, and skills that they could share to help improve the school and increase student achievement. 

 · Providing parents with information regarding classroom teacher qualifications. 

 · Conducting the mandated parent workshops on understanding their rights under the No Child Left Behind Act of 2001. 

 · Providing parents with timely information about the Title I program, school performance profiles, the forms of assessments used and the proficiency levels students are expected to meet, their child's individual student assessment results along with an interpretation of the results, a description and explanation of the curriculum in use.  

   3. Annette Winn Elementary School will hold an annual fall meeting to inform parents of the school's participation in Title I, Part A programs, and to explain the Title I, Part A requirements and the right of parents to be involved in Title I, Part A programs. To help eliminate barriers for involvement the school will convene the meeting at a time convenient for parents and will offer a flexible number of additional parental involvement meetings, such as in the morning or evening, so that as many parents as possible are able to attend.  Since this school has a school-wide program all parents will be invited and encourage to attend, by:

 · Including meeting dates in newsletters, calendars and student handbook.  

 · School and system's web page. 

 · Refreshments, Potluck dinners, or brown-bag lunches to meet the needs of working parents. 

 · Telephone tree. 

 · Mail outs. 

 · Providing information to parents in a language and format they can understand. 

 · School's marquee. 

 · Providing childcare for all meetings. 

   4. Annette Winn Elementary School will provide parents information in a timely manner about Title I, Part A programs that includes a description and explanation of the school's curriculum, the forms of academic assessment used to measure children's progress, and the proficiency levels students are expected to meet through:

 · VIP/PTA meetings.  

 · Parent Nights 

 · Home Visits by Parent Involvement Coordinator when applicable. 

 · Letters.  

 · Phone conferences. 

 · Parent-teacher conferences. 

 · Flyers. 

 · Local cable TV channel postings. 

 · Student/Parent handbooks. 

 · VIP seminar on standardized testing. 

   5. Annette Winn Elementary School will at the request of parents, provide opportunities for regular meetings for parents to formulate suggestions and to participate, as appropriate, in decisions about the education of their children.  The school will respond to any such suggestions as soon as practicably possible by:

 · Providing parents with the opportunity to participate in professional development activities such as attending workshops and or state and national Title I Parent Conferences. 

 · Including parents in the Individualized Education Plan (IEP) of their child if applicable. 

 · Providing parents the opportunity to revisit the Title I Compact and suggest improvements and revisions for the 2007-2008 school year. 

 · Providing opportunities for parents to serve on committees, school-wide planning teams and the parent advisory council. 

   6. Annette Winn Elementary School will provide each parent an individual student report about the performance of their child on the State assessment in at least math, language arts and reading through:

 · Parent/Teacher conferences. 

 · Progress reports. 

 · Computer generated reports. 

 · Report Cards. 

 · Home visits. 

   7. Annette Winn Elementary School will take the following actions to provide each parent timely notice when their child has been assigned or has been taught for four (4) or more consecutive weeks by a teacher who is not highly qualified within the meaning of the term in section 200.56 of the Title I Final Regulations (67 Fed. Reg. 71710, December 2, 2002) by:

 · Letters to parents. 

   8. Annette Winn Elementary School will provide assistance to parents, as appropriate, and make a special effort to reach out to parents in homeless situations, in understanding the following topics by undertaking the actions described in this paragraph --

 · The NCLB Act of 2001,

 · The state's academic content standards,

 · The state's student academic achievement standards,

 · The state and local academic assessments including alternate assessments,

 · The requirements of Part A,

 · How to monitor their child's progress, and

 · How to work with educators: 

      Parents will be notified about these topics through the use of: 

§         School-Parent Learning Compact. 

§         The annual fall meeting.  

§         Parent VIP/PTA meetings and workshops. 

§         Student/Parent Handbooks. 

§         Home visits. 

§         Telephone conferences. 

§         Parent/Teacher conferences. 

§         School's web page. 

§         Grade level informational meetings. 

§         Printed materials and informational flyers sent home. 

   9. Annette Winn Elementary School will, with the assistance of its parents, educate its teachers, pupil services personnel, principals and other staff in how to reach out to, communicate with, and work with parents as equal partners in the value and utility of contributions of parents, and in how to implement and coordinate parent programs and build ties between parents and schools, through: 

 · Jointly developing parent involvement policy and compact. 

 · Distribution and discussion of parent involvement policy. 

 · Discussion of School/Parent Compacts between parents and teachers. 

 · Staff development regarding effective communication techniques and the importance of regular, two-way communication between the school and the family. 

 · In-service sessions on communication for teachers, support staff, and school administrators and invite parents. 

 · Articles in Teachers' Handbook. 

 · Cultural Diversity Day. 

 · Cultural Food Night. 

 · Organized volunteer program through recruiting and training of parents and community volunteers. 

   10. Annette Winn Elementary School will, to the extent feasible and appropriate, coordinate and integrate parental involvement programs and activities with Head Start, public preschool, and other programs.  The school will also conduct other activities, such as a parent resource center, that encourages and supports parents in more fully participating in the education of their children, by:

 · Referrals to community services with special emphasis on helping the homeless parents. 

 · Sharing resources with other parent involvement programs.                                    

 · Planning annual school tours and information days for parents of community pre-k students.  

 · Parent involvement coordinator will strive to enhance the impact of Community Services such as Head Start by sharing resources to nurture and develop parent involvement and to facilitate a smooth transition for both parents and children from pre-school to elementary school. 

   11. Annette Winn Elementary School will take the following actions to ensure that information related to the school and parent-programs, meetings, and other activities is sent to parents of participating children in an understandable and uniform format, including alternative formats upon request, and, to the extent practicable, in a language the parents can understand by: 

 · Utilizing the Trans Act Web Based Library to translate documents and communications for parents who speak a language other than English. 

 · Visiting Homes by Parent Involvement Coordinator. 

 · Sending home tape-recorded messages in parent's own language, to the extent practicable. 

 · Using translators and translation equipment such as the TALK System (TS). 

   12. Annette Winn Elementary School will provide materials and training to help parents work with their children to improve their children's academic   achievement, such as literacy training and using technology, as appropriate, to foster parental involvement through: 

 · Educational seminars. 

 · Informational speakers. 

 · Bingo for Books night. 

 · Science Night. 

 · Make and Take workshops for math and reading. 

 · Read Aloud Book Club (parents read daily to child, keep log, child receives book at end of each month). 

 · Family Literacy Night. 

 · Tip sheets, brochures. 

 · Booklets from USED. 

 · Checking out materials from the Parent Resource Room. 

 · Providing information in parenting newsletters and resources as well as information regarding school activities in the language used in the home to the extent possible. 

 · Grade level informational meetings. 


Annette Winn Elementary School is already implementing the following discretionary parental involvement components: 

  • A school parent advisory council has been established to provide advice on all matters related to parental involvement in Title I, Part A programs.
  • Appropriate roles for community-based organizations and businesses, including faith-based organizations, to participate in our parental involvement activities are continuously being done through our Partners in Education Program and other Douglas County agencies.  These organizations provide support such as student and parent incentives, tutoring, mentoring, and serving as guest speakers for activities such as career day and educational seminars for parents. 

To further build parents' capacity for involvement in the school and school system to support their children's academic achievement, Annette Winn Elementary School may involve parents in the following discretionary activities listed under section 1118(e) of the ESEA by:

  • Involving other appropriate social and community -based agencies in parental involvement activities such as health clinics/organizations by:

          o Developing and distributing a directory of social and community service agencies by Parent Involvement Coordinator that includes program   descriptions, addresses, phone numbers, email addresses, website addresses, and names of contact people.

          o Establishing a service referral committee by Parent Involvement Coordinator to provide information on where to go for training, support, and child-care resources; food, clothing, and shelter; and referrals for mental health, medical, and other community services.  (Special emphasis and consideration will be given to ESOL, migratory and homeless parents).

          o Involving parents in health education and physical fitness.

          o Inviting social service representatives to meet with special families such as the homeless and ESOL to talk about topics that focus on their needs. 

 · Providing necessary literacy training for parents from Title I, Part A funds, if the school district has exhausted all other reasonably available sources of funding for that training. 

· Paying reasonable and necessary expenses associated with parental involvement activities including transportation and child care costs, to enable parents to participate in school-related meetings and training sessions with special consideration given to the homeless parents. 

 · Training parents to enhance the involvement of other parents. 

 · Arranging school meetings at a variety of times, or conducting in-home conferences between teachers or other educators who work directly with participating children, arrange meetings with parents who are unable to attend conferences at school in order to maximize parental involvement and participation in their children's education.


This School Parental Involvement Policy has been developed jointly with, and agreed on with, Annette Winn Elementary School parents as evidenced by parent surveys, minutes of parent advisory council and sign-in sheets.


   (Signature of Principal)